Short info: In addition to the classic function of an e-mail distribution list, the distribution group can also be used to assign rights to shared calendars, distributed mailboxes, etc.
A distribution group consists exclusively of Exchange users at TU Dresden. Members are managed in the group administrationhttps://selfservice.tu-dresden.de/groups/  in the self-service portal.
Configuration changes can be made by the group administrator specified in the application via the OWA web interface.
Once set up, the group is visible in the Exchange global address list.
 

Requesting distribution groups

Only employees of TU Dresden are allowed to apply for distribution group.

1. In order to apply for a distribution group you must first log in to the TU Dresden Self Service Portal at: https://selfservice.tu-dresden.de/ with your personal "ZIH login".

2. Now click on the tile "Room, resource and distributed mailboxes, mailing lists" under the tab "Communication and collaboration".

   

    

3. On the page "Service description" you will now see some more information about the additional Exchange services offered by the TU Dresden. To apply, click on the tab "Manage add-on services".

   

    

4. On the next page you will see an overview of your existing Exchange additional services. To apply for a distribution group, now click on the "plus sign" under the tab "Distribution Groups".

   

    

5. Now enter the required data in the application form.
   Select the appropriate IDM group or create a new IDM group using the “create a new group” link. It will take approx. 30 minutes until this new IDM group can be selected for use in the distribution group.
   The desired display name is set under “E-mail address for the group”, and under “Allowed senders” you can specify whether the list may only be contacted by members of the TUD or also by external parties.
   Now confirm your entries with the “Request distribution group” button at the bottom left.
   After your request has been processed, you will receive an e-mail from the Service Desk with the message “Your distribution group has been created”. At the same time, you can see the current status of the distribution group in the self-service portal in the application overview (“Application processing completed”).
   The following image shows a few examples of support information. 

   

    

Using distribution groups

Edit the distribution group - members

Edit the distribution group - settings

Users with "admin access" to the distribution group can change settings:

1. To do this, log in to your personal mailbox via the Outlook Web App (OWA) at "msx.tu-dresden.de". Use your normal "ZIH login" as your user name and your corresponding ZIH password.

   

    

2. Now click on the "settings wheel" in the upper right corner.

   

    

3. In the context menu, click on the item "Options".

   

    

4. Now click on the item "General" in the options menu.

   

    

5. Next, select the item "Distribution groups".

   

    

6. You will now see the distribution groups you belong to on the left and the ones you own on the right. Select one of your distribution groups in the right-hand window and then click on the "pencil icon" to edit this group.

   

    

7. You can now edit the settings for your distribution group in the following menu.
   
   

Deleting distribution groups